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Minutes of December 7, 2004 meeting
18 members present.
Called to order 1904 hrs.
Minutes ready, corrected statement concerning cost of a used front roller for D-8 not new roller as listed in minutes., motion to approved corrections, seconded and passed.
TREASURES REPORT: read, motion to approve, seconded and passed. Jerry produced a copy of the first draft of the financial report. All checks from 2001 are in computer. Some checks are missing, some are duplications, some checks don't have a listing as to what they were for. Only checking account is completed for now. Jerry is still preparing more records for an audit.
FAIRGROUNDS REPORT: working on the 974. It is ready for seats along the wall. The seats came from S.P. Gallery cars. Stan in painting. The Boxcar is closer to being ready to transport to Reardan.
EQUIPMENT REPORT: Nothing new to report with the equipment.
REARDAN REPORT: Warren has graded track bed from P.C.C. to the old highway. It is ready for rock. Cal and Lee have been grading south of the Sunset Hwy. Lee has started grading for the 2 foot gauge. Lee presented a map of grading and track projects at Reardan. Bill is going
to write a grant to see if Avista will do the line extension work for free. We will need 3 Phase power for tools and possibly the turn table. Bill secured 80 yards of rock from Guy Copenhaver as a donation. We will give a plaque in return to show that he donated materials to the
project. Guy will be making the rock for Washington State, so he will make some
extra for us.
LIBRARY REPORT: Jerry is still organizing, and he is keeping track of his time. We received a grant for $1,500. He will pick up a load of items from the Cambell estate.
OLD BUSINESS: At the county commissioners meeting they gave us a 1 year extension. They said to come back in October for an extension if we are showing good faith effort to move. U.P. turntable... There has been no report from Jim Larson. All is quiet and the matter has been turned over to Kathy. Spokane Seed... They want to keep their track to use if they decide to sell the building even though it is not connected to a working rail line.
BANQUET...Bill and Jan Taylor will give presentation. They wrote 3 books. The group discussed topics we want them to present. The topic we chose for them to discuss would be subjects on branch lines with a primary interest on the Wallace branch line and touch a small amount on motor car trips.
NOMINATING COMMITTEE REPORT: There were 6 offices open for nomination. The new president will be Bill Gradel, Vice President: Cal Gradel, Secretary: Wayne Shaw, Treasurer: Art Cowen, Bookkeeper: Jerry Fey, Historian: Gene Hawk, National Director: Lee Tillitson. It was noted that we need to rewrite the by-laws. They should be reviewed and updated every year. Art will check and see if National has any by-laws to use as a guide for us. There was motion to have Art check on the by laws, seconded and passed. There was also a motion to accept the entire slate of new officers, seconded and passed.
NEW MEETING PLACE. A new meeting place was discussed for the February meeting. It was discussed to stay at the same meeting place after some members wanted a new place after losing the buffet. It was discussed to notify the Chinese owner that we would not be meeting here in January, but would return in February.
NEW BUSINESS: The train show is Feb. 16. Silent auction will occur again. Bill has applied for 2 addresses at the Reardan site. One will be on Hwy. 2 and the other will be on Sprinkle road. These will be addresses for accepting deliveries, not for mail. The primary address
will be Hwy. 2 and the secondary address will be at Lee's house on Sprinkle road. Motion to accept the addresses, seconded and passed. Jerry stated that we need to send receipts that state mileage and not just for fuel when charging out a vehicle for transportation costs. We need a policy and Bill will work on making a policy regarding vehicle charging costs.
A motion to adjourn was seconded and passed at 2022 hrs.