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Minutes of meeting of Feb 7, 2006
Meeting called to order at 7:18 p.m. 21 members present.
INTRODUCTION OF MEMBERS AND GUESTS.
Dick Gentilly was a guest at the meeting.
SECRETARY'S REPORT.
The secretary's report was read with no corrections. The report was approved, seconded and passed.
TREASURER'S REPORT.
The treasurer's report was read, approved, seconded and passed. It was recommended to keep money in the old checking account due to the up and coming insurance bill in March or April and for any outstanding checks.
Jerry was asked to become the treasurer with Lee’s assistance, however Jerry stated he really would appreciate someone else performing the treasurer's duties. Jerry travels regularly and doesn't feel he will have all the time needed to be a full time treasurer. Jerry and the group gave "Many Thanks" to Art for all of his contributions to the IERHS.
CORRESPONDENCE.
LETTER TO JOHN BARRIER: There was a letter of agreements and donations for John barrier. The letter required a motion for approval before sending to John. The motion was approved, seconded and passed.
LETTER REGARDING WSRHS: Letter stating we own the 2 six-axle flat cars in trade for the caboose in Pasco.
E-MAIL FROM DALE SWANT: Dale stated there was concern from some of the members that we were using museum money for general bills. There was at one time money borrowed from the museum account, but it has since been paid back. Dale stated we need to organize how to raise money better. If we borrow money, we need to make sure we pay it back. Some members stated the whole operation is the museum. We need the money to make the move. Without the money, and the move, we will have no museum. A motion was made to send a letter to concerned contributors that felt the desire to contribute specifically to the museum development fund, clarifying that we need to use the funds to improve and develop the site, and, give them the option of take out the donation if they desire. The motion was approved, seconded and passed.
LETTER TO FAIRGROUNDS: We asked for another year on our lease, provided them with an update on our move, and asked them to contribute $10,000.
LETTER TO MIKE BLIMKA IN BOISE: We sent a letter stating the Case backhoe is still on our property and we would appreciate if he could move it. He has paid us for the backhoe.
LETTER REGARDING PACIFIC METALS: A motion is needed for 501-C3 for donation of rail and a trailer van from B-Line transport. The motion was approved, seconded and passed.
EQUIPMENT STATUS REPORT.
CONSTRUCTION MACHINERY: We need a roller and clutch repairs on the D-8. There is a RD-6 that has been donated to us. It is unknown if the starting motor works. The present owners just pull start it with another tractor when they use it. There is a possible D-6 donation in the future. The alternator on the backhoe needs replacing. It needs to be taken to NAPA for testing.
MUSEUM ROLLING STOCK: The six-axle flat cars need a little work. They need to finish the air work, stencils, register them, and add reporting marks. The cost is $75 to register them. The 974 is getting some metal work done. Lee is trying to get the seats in.
ACTIVITY REPORTS - TRAIN SWAPS: Mike sold $173 worth of collectibles at the annual meeting. We cleared $200 at the Portland train swap, and we have 4 tables set up for the 19th Feb. swap meet. We need people to set up and tear down at the swap meet. We can be there at 7:30 A.M. and need to hang around or come back after 4 P.M. to tear down. The shirts have all been inventoried. There is a swap meet in Pullman on 19 March from 10 A.M. to 3 P.M. There was a motion to allow Dale Swant to spend up to $75 for a plaque for those that left donations to us from the Pullman area. He wanted to be able to show the plaque at the swap meet. The motion was approved, seconded and passed. There is a show at Helena on April 30 a show in Livingston on April 29.
COMMITTEE REPORTS - REARDAN REPORT: The Red Rooster is no longer open for business. It is unknown if or when it will reopen. Dale will look into a flat bed trailer that is for sale in Reardan to see if the seller would possible donate it to us for moving equipment and supplies.
REARDAN REPORT - SIDING AT PR&CC: Load restrictions prevent rail movements to the site at this time.
HISTORIAN REPORT: Nothing new to report at this time.
STATUS OF MONEY RAISING – BANKS: There are some new contacts at Wheatland bank. Nothing from U.S. Bank. Bank of America may donate.
STATUS OF MONEY RAISING – SPEEDERS: We have sold 9 so far. One speeder has not been picked up though it has been paid for. A motion was made to refund the $325 or have the speeder picked up and send a certified letter stating so. The motion was approved, seconded and passed. Dale will make attempts to make contact with the owner.
OLD BUSINESS – TURNTABLE: We can't do much until we get the flat cars in our area. Lee read the Chapter report.
NEW BUSINESS: Jerry suggested reducing the price of the streetcar books. We have 1,000 of them. It was discussed that we only sell 10-12 a year and that lowering the price may not sell any extras. People that purchase them mostly do so for gifts and ideas for older rail fans. A motion was made to lower the price to $29.99. The motion was approved, seconded and passed with a show of hands, 4 no votes.
Art suggested that we need to get busy with reserving Old Country Buffet for the annual meeting. Wayne was railroaded into that task. Art will give Wayne the details.
Motion adjourned at 9:00 p.m.
Wayne Shaw
Secretary